---
title: How to Add New User
description: "## Overview Before creating users, you need to define user roles, departments, and positions. These help organize users and control their access within the platform. This setup ensures that every user has the right permissions and is aligned with the…"
url: "https://pluto-men.com/help/how-to-add-new-user/"
updated: "2026-04-14"
category: Plutomen WORKFLOW / Company Admin
---

# How to Add New User

## Overview

Before creating users, you need to define user roles, departments, and positions. These help organize users and control their access within the platform.

This setup ensures that every user has the right permissions and is aligned with the organizational structure.

## How to Create a Department

Departments help organize users based on their functional areas.

**Step 1:**Access Department Settings

Go to Settings → Department.

**Step 2:**Create Department

Click on “+ Create ” at the top right.

![create department](https://pluto-men.com/wp-content/uploads/2025/09/Create-department.jpg)

**Step 3:** Enter Details

Enter the name of the department

**Step 4:**Save Department

Click Save.

👉 Departments help in assigning responsibilities and managing workflows.

## How to Create a Position

Positions define job roles within departments.

Step 1: Access Position Settings

Go to Settings → Position.

Step 2: Create Position

Click on “+ Create ” at the top right.

![create position](https://pluto-men.com/wp-content/uploads/2025/09/Create-position-1024x576.jpg)

Step 3: Enter Details

Enter the position name.

Step 4: Save Position

Click Save

👉 Positions help define hierarchy and user responsibilities.

## How to Create & Manage User Roles & Permissions

User roles control what actions a user can perform in the platform.

### Step 1: Access Role Settings

Go to **Settings → Manage Role and Permissions**.

### Step 2: Create Role

Click **Create**.

![create user roles](https://pluto-men.com/wp-content/uploads/2025/09/Create-user-rolls.jpg)

### Step 3: Enter Details

Provide:

- **Role Name**
- **Description**

### Step 4: Assign Permissions

Select permissions such as:

- View
- Create
- Edit
- Delete

👉 Permissions define what users can access and perform.

### Step 5: Save Role

Click **Save**.

## How to Create a New User

Once all configurations are ready, you can create users.

### Step 1: Open Users Module

Go to **Users** from the main sidebar.

### Step 2: Create User

Click the “Create +” button at the top-right corner.

![image 4](https://pluto-men.com/wp-content/uploads/2026/03/image-4-1024x576.png)

### Step 3: Enter User Details

Provide:

- Name of User: Full name or email ID
- Email: Must be a valid work email
- Employee ID: Unique user code or employee number
- Contact No.: Phone number with country code
- Department: Select from the dropdown
- Position: Select designation
- User Role: Choose either Admin or User
- Password: You can generate or manually enter it
- User Status: Set to Active or Inactive
- Data Permission: Choose one of the following:
- All Data Access – Full access to all available data.
- User & Site-Specific Data Access – Access limited to data for specific users and designated sites.
- User-Specific Data Access – Access limited strictly to data for individual users only.

![add new user](https://pluto-men.com/wp-content/uploads/2025/09/add-user-1024x576.jpg)

### Step 4: Save User

Click **Save**.